PRIVACY POLICY

SENET EVENTS PTY LTD

PRIVACY POLICY

This policy (Privacy Policy) describes the way in which Senet Events Pty Ltd, trading as Senet Events (otherwise referred to as “Senet Events”, "we" or "us") deals with the information and other data you provide to us as a result of: your purchase from, or other interaction with, Senet Events or our events from time to time; your use of our website or websites from time to time (Website); your use of the Backing the Punt (BTP) conference mobile or web application powered by Eventee (BTP App); any other dealings between us or the provision of services by us to you. We are committed to ensuring that the information we collect about you is protected and is used, stored and disclosed in accordance with law and this Privacy Policy.

 We acknowledge the importance of privacy and customer data security and take seriously our obligations under the Privacy Act 1988 (Cth) (Privacy Act) and the associated Australian Privacy Principles (APPs) and all other applicable law.

Unless otherwise stated, capitalised terms used in this Privacy Policy adopt the same meaning as defined in the Senet Events General Terms and Conditions available on the Website from time to time.

When you register with us for Senet Events’ services, and in any other situations where you provide personal information to us, we may deem your provision of personal information to be consent to Senet Events collecting, using and disclosing your personal information as:

       (a)       set out in this Privacy Policy;

       (b)       clearly explained to you at the time when the information is collected from you; or

       (c)       as otherwise permitted under the APPs.

 If you do not agree with the terms of this Privacy Policy, you must not use the Website, BTP App, our Services or otherwise provide us with your personal information (including registering for BTP or any other event).

1.     INFORMATION COLLECTED AND HOW IT IS USED

The kinds of personal information that we collect from you will depend on the nature of your dealings with us. The information and data about you which we may collect, use and process includes the following:

1.1.       information that you provide to us by filling in forms on the Website, or any other information you submit to us via the Website, the BTP App, email, or other means, including your name, residential address, job title, organisation, email address, phone number(s), personally submitted preferences, bank account and credit card information (if applicable), or other financial information;

1.2.       personal preferences and Backing the Punt Conference information;

1.3.       information that we obtain based on your interactions with the Website or BTP App.

Backing the Punt Conference

In connection with your:

(a)   registration for the BTP conference via the Website or other means; and

(b)   use of the BTP App,

we will collect certain personal information, including your name, email address and company details and your company position, for the purpose of creating and managing your BTP App account. This will enable you to receive program updates, network with other delegates, and submit questions for conference sessions. We will create a profile for you on the BTP App and upload your name, email address, company details and your company position in advance of the BTP conference. Such upload will be followed by an email invitation being sent to you to download the BTP App and complete your registration. This information will be viewable by other delegates who have a profile on the BTP App which you acknowledge and agree to. You have the option of adding additional information to your profile such as a profile photo, a bio and including links to your LinkedIn, X and Facebook accounts. If you choose to do so, this information may also be collected by us.

You must ensure that any personal information you provide is accurate, and that you are authorised to disclose it, so that we may use it in accordance with this Privacy Policy.

We will ordinarily collect your personal information directly from you, primarily through your use of the Website or over the telephone.

2.     USE AND DISCLOSURE OF PERSONAL INFORMATION

We may use your personal information and data together with other information for the purposes of:

2.1.       processing your ticket to the Backing the Punt Conference or other relevant event hosted by Senet Events;

2.2.       processing your ticket purchase, including card and online payments;

2.3.       setting up and managing your ticket information;

2.4.       registering your account and managing your access to the BTP App;

2.5.       providing you with program updates and important event notifications via the BTP App;

2.6.       facilitating delegate networking and participation in conference activities, including submitting questions for sessions through the BTP App;

2.7.       complying with our legal and regulatory duties;

2.8.       building up personal profiles for the purposes of us understanding and analysing your interactions with us, the Website and the BTP App;

2.9.       conducting customer research, surveys, and analysis;

2.10.    providing you with marketing information and updates about the Backing the Punt Conference or other events that Senet Events might conduct from time to time;

2.11.    providing it to third party contractors and service providers who help us operate our business or provide a service to you in connection with that business;

2.12.    providing it to sponsors who (unless they obtain a separate consent from you) use it for operational purposes only, for example, to provide you with additional information about the event or venue that you are attending;

2.13.    advising delegates of the names, job titles, and companies of other delegates or sponsors attending the Backing the Punt Conference or other relevant events operated by Senet Events from time to time;

2.14.    responding to your enquiries or complaints and establishing, exercising, or defending any legal claims;

2.15.    determining your liability to Australian GST and other taxes where applicable; and

2.16.    sharing your personal information within the Senet group of companies (including Senet Legal and Senet Advisory) for the purpose of cross-promotional marketing of our legal, advisory, training and event services. We will only send you marketing communications where permitted by law, and you may opt out at any time via the unsubscribe link or by contacting us at privacy@senet.com.au.

Otherwise, we will only disclose your personal information:

2.17.    where we are required to do so by law;

2.18.    if the disclosure is permitted under the Privacy Act; or

2.19.    if you have consented to the disclosure.

We will take reasonable steps to ensure that any personal information we disclose to a third party is protected by that party in accordance with the Privacy Act.

We are entitled to share the information we hold on you, including your personal data, with third parties, including the police, in order to comply with our legal and regulatory obligations.
We will only retain your information after your engagement ends consistently with all legal and regulatory requirements and this Privacy Policy.

3.     USE OF COOKIES

We may use cookies to collect information from your web browser for the purposes outlined above, following your use of the Website. By registering with us or continuing to use the Website, you consent to our use of cookies.

Cookies contain information that is transferred to your computer’s hard drive. They help us to improve the Website and to deliver a better and more personalised service. Some of the cookies we use are essential for the Website to operate.

We may use third parties to place advertisements on the Website. These companies may employ cookies and action tags (also known as single-pixel gifs or web beacons) to measure advertising effectiveness. We ensure that any third parties placing advertisements on our Website are only those who keep any information collected via cookies and action tags completely anonymous.

If you want to delete any cookies already stored on your computer or stop the cookies that keep track of your browsing patterns on the Website, you can do so by deleting your existing cookies and/or altering your browser’s privacy settings to block cookies (the process you follow will differ from browser to browser). If you would like more information on how to do this, please visit http://www.allaboutcookies.org/. Please note that deleting our cookies or disabling our future cookies means that you may not be able to access certain areas or features of the Website.

4.     INTERNET-BASED TRANSFERS

Given that the internet is a global environment, using the internet to collect and process personal data necessarily involves the transmission of data on an international basis. Some of the data processors engaged to process personal data may be based outside of Australia, including Eventee which provides the BTP App. All personal data stored by Eventee in relation to the BTP conference and BTP App will be deleted three (3) months after the BTP conference, on the termination of Senet Event’s subscription with Eventee.

Such a transfer of data does not take place unless we reasonably believe that the recipient of personal information outside Australia is subject to principles of fair handling that are substantially similar to the APP or stronger; or the transfer is necessary for the performance of a contract between you and us, or for the implementation of pre-contractual measures taken in response to a request by you; or the transfer is necessary for the conclusion or performance of a contract concluded in your interest between us and a third party; or all of the following apply:

4.1.       the transfer is for your benefit;

4.2.       it is impracticable to obtain your consent to the transfer; and

4.3.       if it were practicable to obtain such consent, you would be likely to give it; or we have taken reasonable steps to ensure that the information which it has transferred will not be held, used or disclosed by the recipient of the information inconsistently with the APP.

Information posted on bulletin boards or communicated within a social media environment (e.g., LinkedIn, Facebook, Twitter, Instagram, Reddit, WhatsApp and general chat rooms) and any chat room spaces on the Website (if provided) becomes public information, including within private direct messaging. We cannot guarantee the security of this type of disclosed information.

You acknowledge that you are responsible for the security of and access to your own computer, mobile device or any other device used to access the Website.

5.     DIRECT MARKETING AND OTHER DIRECT COMMUNICATIONS

On occasion, we may use and disclose your personal information to inform you about our products or services (or those of other Senet group companies), or about promotional Senet Events offerings or activities, which we believe may be of interest or of benefit to you. This may include sending you notifications and updates via the BTP App regarding program changes, reminders, and opportunities to engage with other delegates. We may do this via email, SMS, telephone, mail or notification on your mobile device if you have provided consent for us to do so.

If you have indicated your consent to receive such direct marketing (such as selecting this option on sign-up) (opt-in), you may withdraw this consent at any time by writing to alexandra@senetgroup.com.

6.     THIRD PARTY LINKS

We may make available on our Website or on the BTP App links to websites operated by third parties, including advertisers. If the Website or BTP App contain links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accepts no responsibility for them or for any loss or damage that may arise from your use of them.

Products, services and content offered through linked third-party websites are subject to the terms and conditions made available by those third parties, and the data collection practices of linked websites are governed by the applicable privacy policies of those third parties.

Following links to any other websites or web services is at your own risk, and any claims you may have in connection with products, services or content made available through linked websites are claims against the third parties, not Senet Events.

The BTP App is provided by Eventee and your use of the BTP App is also subject to Eventee’s own terms and privacy policy, both of which are accessible within the BTP App and on Eventee’s website here: https://eventee.com/legal.

7.     MANAGEMENT AND SECURITY OF PERSONAL INFORMATION

We will take all reasonable steps to ensure that your personal information held with us is accurate, secure, and protected at all times. We will also ensure that any personal information we collect, use, or disclose is stored in a secure environment, accessible only to authorised persons. We also use all reasonable endeavours to ensure that any third parties (such as Eventee) who may receive or hold your personal information in accordance with this Privacy Policy is stored in a secure environment. However, we cannot guarantee that such third parties will at all times do so despite these efforts.

We hold personal information in an electronic database owned and operated by us. We will destroy or permanently delete personal information we hold when it is no longer required for any purpose permitted under the APPs or this Policy, including our legal or operational obligations.

8.     ACCESS TO INFORMATION

We will take all reasonable steps to ensure that personal information we collect is accurate, complete and up to date. You are entitled to access and correct the information held about you. This can be done by contacting us by email at alexandra@senetgroup.com or by phone on 0423 726 904.

9.     CHANGES TO OUR PRIVACY POLICY

We may review, change or update this Privacy Policy periodically and we reserve the right to change the Privacy Policy at any time at our discretion by posting such changes on the Website. This Privacy Policy is specifically designed to evolve to follow any legislative and other legal or policy changes, which may impact our collection and management of your information under this Privacy Policy. We will publish our current Privacy Policy on the Website and any changes will take effect immediately at the time of publication. Your continued use of the Website and/ or the BTP App or our services following publication of any updated Privacy Policy on our Website will be deemed your acceptance of those changes.

We suggest that you review the Privacy Policy published on our Website regularly and remain familiar with its terms.

10.  DISCLAIMER

To the extent that this Privacy Policy exceeds the minimum obligations of Senet Events under Commonwealth and State legislation, this Privacy Policy serves as a documentation of our voluntarily self-imposed standards. While we are determined to meet those standards as best we can, to the extent permitted by law, Senet Events is not liable if it does not adhere to any of these voluntarily self-imposed standards for any loss, liability, costs, expense or damage arising as a result of Senet Events failing to meet any of the voluntarily self-imposed standards in this Privacy Policy.

11.  CONTACT DETAILS

If you have any queries, requests for access or correction, or complaints relating to the handling of your personal information, please email events@senetgroup.com. If your query relates to the BTP conference, please email btp@senetgroup.com.

Further information about privacy concerns or complaints in Australia may be found on the Office of the Australian Privacy Commissioner's (OAIC) website at www.oaic.gov.au.